Employee Login Instructions

  1. Step 1: I. Enroll for Aadhar Card
    1. a. In case you have not yet enrolled for "Aadhar" go to your nearest Aadhar centre. You can find information about Aadhar Centres from Aadhar website or from your District Collector.
    2. b. Register yourself and your family members, obtain the Enrollment numbers given at the time of Enrollment. Even if there is delay in getting Aadhar Card,the 28 digit Enrollment number can be filled in the EHS e-form while enrolling for the Scheme.

      Instructions to provide Enrollment number in the EHS-form.

      Click Here for reference

      1. Please check the 14 digit "Enrollment No." on the left hand side of the Acknowledgement copy obtained upon Aadhar registration. Fill this 14 digit number in the EHS e-form under Identification details
        Eg: Enrollment No. 1111/15210/02106. Fill in this 14 digit number in the EHS e-form under "Identification Details" as 11111521002106.
      2. Please check the "Date" column on the right hand side of the acknowledgment copy along with the time stamp in the format: Date (2 digits)/month (2 digits)/year (4 digits), and hours (2 digits): minutes (2 digits): seconds (2 digits), a total of 14 digits.
      3. Convert this into a continuous number by writing "Date" from right to left without slashes and time without colons as in the below example:
        Eg: Date: 11/08/2011 16:48:44 should be converted as 20110811164844.
      4. Please provide the number so obtained, in continuation to the 14 digit Enrollment Number. The 28 digit Enrollment receipt is made up of 14 digit Enrollment number and Date & Time Stamp. Eg. 1111152100210620110811164844
      5. Skip this step if you already have either an Aadhar Card or an Aadhar Enrollment receipt number
  2. Step 2: Prepare Data
    1. Self:
      1. Read the instructions given in the table below for preparation of data.
      2. Photo: Scan a 45 mm x 35 mm ICAO compliant passport size color photograph of 200 Kb size.
      3. Service Register (two pages): Scan the pages 1 and 2 of old service register (or) pages 4 and 5 of new service register with your name etc. clearly visible.
      4. Aadhar Card / Enrollment Receipt: Scan the Aadhar card with your name and number clearly visible if you are giving the Aadhar number (or) scan the Aadhar Enrollment receipt with your name and Enrollment number clearly visible if you are giving the Aadhar Enrollment number.
      5. Disability Certificate: Scan your disability certificate if you are disabled.
        Note: Computer illiterate employees will approach the DDO concerned directly with the aforementioned data/documents.
    2. Dependant Family members:
      1. Photo: Scan a 45 mm x 35 mm ICAO compliant passport size colour photograph of 200 Kb size.
      2. Aadhar Card / Enrollment Receipt: Scan the Aadhar card with your name and number clearly visible if you are giving the Aadhar number (or) scan the Adhaar Enrollment receipt with your name and Enrollment number clearly visible if you are giving the Aadhar Enrollment number.
      3. Employee ID/Pensioner ID of spouse in case the spouse is a State Government Employee/ Service Pensioner. , need to be entered in the given space of the application.
      4. DOB Certificate: Scan the Date of birth certificate of the dependent family member who is less than 5 years of age.
      5. Disability Certificate: Scan disability certificate if there is a family member with disability.
  3. Step 3: Submit Application
    1. Login to the web portal www.ehf.gov.in
    2. Your employee code is the user ID., as well as the Password..
    3. Sign-in with your username and password. Submit the application
    4. Change your password at the time of first login. ( The new password should contain minimum ‘3' characters and maximum ‘8', out of which one should be an alphabet, one numerical number and one special character such as "@,#,$"etc). Keep the password confidential and do not forget.
    5. Read the instructions provided in the web page.
    6. Open the Enrollment form and fill up as per instructions there. Select your head of the department, Drawing and Disbursing Office unit, Category of your post from the dropdown lists in the application, submit the data, and attach the needed documents.
    7. Verify the accuracy of data. If there are errors, correct and save.
    8. Submit the application. After submission, you cannot make any changes to the form.
    9. Take a print out of the filled up application and sign it.
    10. Upload a scanned copy of the signed application form.
    11. Take the physical copy of the signed application form and give it to your DDO.
    12. Note that you are responsible for furnishing correct details of dependent family members in the online enrollment application. Any false declarations will entail disciplinary action against you.
    13. You will receive an sms and email acknowledgement (if the e-mail is provided in the e-form) as soon as the application reaches the DDO.
    14. If your DDO rejects your application, you will receive an sms and email notification (if the e-mail is provided in the e-form)
    15. Resubmit your application with corrections.
  4. Step 4: Issue of Health Cards:
    1. Permanent Health Cards:
      1. The submitted applications will be scrutinized by Aarogyasri Health Care Trust (AHCT)
      2. The scrutinized applications will be forwarded to the Drawing and Disbursing Officers (DDO) in the case of employees and the Sub- Treasury Officers (STO) in the Districts /Assistant Pension Payment Officers (APPO) in Hyderabad in case of pensioners, who will in turn verify the applications and approve or reject in case of discrepancies. The logins of DDOs or STO/APPOs may be reassigned to other functionaries in the district by the District Collector in case the DDOs or STO/APPOs are unable to handle the verification work.
      3. The approved applications will be sent, online, for printing of Health Cards for each individual beneficiary.
      4. The printed cards will be delivered to the respective Card Issue Centers (CIC) in the districts as per option given by the applicant. The beneficiaries will be notified through short message service (SMS) on their mobile phone once the permanent card is printed.
      5. The entire applicant family will thereafter go to the designated CIC, give the individual beneficiary finger prints as acknowledgement and receive the permanent cards.
      6. The permanent Health Cards issued under EHS will be biometric fingerprint based health cards, will carry the Aadhar number/Aadhar Enrollment number and will be issued in the name of the District Collector concerned.
      7. The biometric Health Cards of all Employees and Pensioners who have submitted their applications with Aadhar numbers and full details will be issued health cards through the respective CICs within 30 days of submitting their complete application.
      8. The Card Issue Centers (CIC) will be located at the rate of one in each Revenue Division and the District Collector will decide the location of CIC in each Revenue Division.
      9. The work of issue of permanent biometric Health Cards at CICs is an ongoing process to be carried out by Aarogyasri Health Care Trust till all the beneficiaries are issued permanent health cards.
    2. Temporary Health Cards:
      1. The process of issue of Permanent Health Cards will take time. In order to enable the beneficiaries quick access under the scheme, temporary health cards will be issued soon after the scrutiny of the online application by Aarogyasri Health Care Trust. Temporary cards will be generated in the logins of the applicants, soon after the completion of scrutiny of applications, which are in complete shape, by Aarogyasri Health Care Trust. These digital cards can be printed out and laminated by the applicants on their own through internet. Alternatively the beneficiaries can obtain a laminated temporary card from any Mee Seva Centre at a cost fixed by Director ESD, IT & C Department, but not exceeding Rs.25/- per temporary card.
      2. Temporary Health cards will remain valid for a period of 90 days or till the time a permanent card is issued or the application rejected by the DDO or STO/APPO as the case may be, whichever is earlier.
      3. All beneficiaries who receive a temporary card will be eligible to avail treatment in the empanelled hospitals. To start with, the hospitals empanelled by Aarogyasri Health Care Trust (see the website www.ehf.gov.in for details) will provide treatment.
Annexure-I
Data needed for filling Enrollment Application Form
Personal Details
Employee ID* Enter employee code given by DTA
Name* Write down the name as it appears in your service register
Aadhar Number* Enter the Aadhar Number as it appears in your card
Aadhar Enrollment Number* Enter the Aadhar enrollment ID as it appears in the acknowledgement Slip given at the time of Aadhar enrollment
DOB* Write date of birth as it appears in your service register
Sex* Write your Gender (Male/Female)
Marital Status* Write your present marital status
Community* Select the community viz., SC, ST, BC, Minorities, Others
Disability Details* If you are disabled, write down the type of disability and percentage of disability
Nationality* Write you Nationality
Contact Details
Address* Enter your complete residential address, location, email address and mobile phone number .Note that your email and mobile phone number have to be carefully written as you will be communicated through these modes.
Identification Details
Ration Card number If you hold a ration card, write down your ration card number. Ration card number will make tracking your cases easier and quicker for us. Therefore don't forget to inform the number in case you have one.
Identification marks* Write two visible identification marks such as moles with exact location on your body.
Posting Details
HOD* Write your Head of the Department
District* Write the district where you are currently posted
DDO code* Obtain the DDO code of DTA where you are currently receiving your pay.
Post* Write your current category of post. Ex: Civil Assistant Surgeon, Kamati, Driver, etc.
Pay Details
Current Pay Write down you current pay.
Attachments needed
Service Register* Obtain a scanned softcopy of the first two pages of the service register
Photo* Obtain an ICAO compliant passport photo of self and each dependent family member in softcopy. ICAO compliant photo is one which we submit while applying for Passports. Tell your photographer beforehand about this requirement.
Aadhar card* Scan a copy of either your Aadhar Card or the Aadhar acknowledgement slip with the details clearly visible.
DOB certificate* If any of your dependents is less than 5 years of age and does not have an Aadhar number, then prepare a scanned soft copy of his date of birth certificate.
Disabled certificate* If any of the members is disabled, then prepare a scanned soft copy of the disability certificate.
Family member details
Name, relationship, aadhar number* Write the name, relationship with your, Aadhar number or Aadhar enrolment ID number of each of your dependents.
Employee ID/Pensioner ID of spouse* Employee ID/Pensioner ID of spouse in case the spouse is a State Government Employee/ Service Pensioner.
Declaration
Signed application form with declaration* After you enter all the details in the e-form, you need to print it and sign the form. Scan the form and prepare a soft copy. The declaration says that , you declare that (1) you agree to the entire Aadhar data of your family to be transferred to AHCT, (2) you are liable for disciplinary action for declaring ineligible family members as dependents, and (3) the information submitted is as per your service register and true to the best of your knowledge.